Using SpiderGroup’s Hosted Exchange service comes with unexpected benefits. Read about them here…
You can do a lot of cool things with hosted Microsoft Exchange. Here are a few:
• Set up accounts for meeting rooms. Each one will have its own calendar and you can see when they’re free or busy. To book the room, just ‘invite’ it to the meeting like any other participant. No more double booking.
• Using Outlook to access the Exchange Server? It will cache a copy of your diary, email archives and so on locally, so you have a copy available even if you are not online. This is really handy if you are going to a meeting by car and you need to check the details and address.
• Exchange Server works well with many Smartphones, including the iPhone but it is also compatible with Blackberry devices. Using hosted Exchange Server means that you don’t have to buy a dedicated Blackberry server as well, although additional costs are involved.
• With Hosted Exchange Server your local coffee shop or internet café can be an emergency backup office. If your office internet connection fails or you have a fire or burglary, you can set up anywhere that has an internet connection (maybe using a Wi-Fi hotspot) and still have access to your email and business information.
• If you employ temporary staff or have rapid staff turnover, adding a new user to the system takes minutes and is done by our dedicated support team. As soon as they leave, you can delete the account. You only pay for the users you have in any given month. If you need to take on 40 temps for a big project, they can all have email addresses for as long as they need.
Change plans on the hop
• Re-book a delayed flight at the airport using your SmartPhone to email your travel agent or personal assistant.
• Pick up your email at 30,000 feet using wireless networking and satellite internet connections on certain airlines. Or at zero feet if you’re travelling on some trains which also have wireless internet connections.
• Use the ‘Plan a meeting’ wizard in Outlook 2003/2007 to find a time when all the invitees are free to attend. No need to ring them all up to check their diaries.
• Many people still keep a desk diary and carry a portable one with them, relying on their secretary to co-ordinate the two and deal with any double bookings. With a compatible Smartphone, you can update your diary as soon as you make a new appointment and your secretary can see the changes as soon as you make them.