December 06, 2017

Is it possible for my whole company to use Office 365?

By SpiderGroup

Many companies are lagging behind with their use of technology, not realising the potential benefits that new products can bring them. Collaborative working on files and documents, for example, is a huge step forward from the frustration of opening a document that your team is working on, only for an error message to pop up saying someone already has this document open and they must close it first.

Not only is this frustrating but it also has a negative effect on both your productivity and your team member’s while you try and sort out when to have the file open. Even if you haven’t experienced this then you will most likely have had to work through the burden of combining multiple versions of a document into the “master version”, which then gets replaced by the final version. We’ve all been there.

Luckily, Microsoft has the solution to this all too common problem: Office 365.

With Office 365, you can have multiple team members working on Word, Excel and PowerPoint documents at the same time. You can see the changes other people are making in real time, add comments and even have an in-document instant messenger conversation for enhanced communication. The best bit about it is you don’t even have to be in the same office!

Take your work with you


One of the products available in the Office 365 suite is OneDrive. Using OneDrive means your work is saved to the cloud and easily accessible from any device. This allows you and your team to easily work remotely and securely, whether that involves being at a different office, on the train, on-site with a client or working from home.


With OneDrive, you can also download documents to your laptop or portable device, work on it offline and then sync the changes to the cloud. With a business package, you will have at least 1 TB (1,000 GB) of storage; an incredible amount to work with.

Which Office 365 products will you get?

The range of products available with Office 365 is amazing. Included are desktop and web versions of the classic suite of Outlook, Word, Excel and PowerPoint programs, not to mention SharePoint, OneNote and more.

Almost everyone has heard of Skype but another of the offerings of 365 is the corporate version; Skype for Business or S4B. S4B successfully brings the easy to use, intuitive nature of the personal version of Skype to the business world with enhanced video conferencing powers and instant messaging for better collaboration amongst your employees. Using S4B (a form of VOIP) rather than a traditional landline system allows you to reduce your costs and take your phone number with you when not in the office.

All this means that your whole company can use Office 365 with ease! And why wouldn’t you with all the benefits on offer for your team? On top of that, your subscription can grow as your business grows. This means you don’t have to overextend your finances paying for more than you need or, alternatively, the new hire doesn’t get stuck using stone age tech until you grow enough to buy the next level. Being able to pay per user is much more fluid and a solution we’ve found to be much better for our clients.

So where does SpiderGroup fit in?

As a Microsoft Gold Partner, SpiderGroup can help you decide which package is the best fit for your situation, help you with the installation of the Office 365 software and provide ongoing support to ensure that any questions or problems that come up are resolved successfully.

To find out more about how SpiderGroup can help your business you can call us on 0117 933 0570 or fill out our contact form and we will get back to you as soon as we can.

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