Adopting a new technology, whether cloud computing, using new software, or simply buying a new device always raises questions about security and safety. We often get asked ‘how safe is using a remote desktop?’ with the common thread of thought that company files and data stored anywhere other than on office servers may pose a large risk to security.
So, in an aim to understand safety of using remote desktops, or cloud computing, we’ve looked at the risks of using a local server and the benefits remote desktops have to offer.
What are the risks of not using a remote desktop?
• What would happen if your laptop was lost or stolen? How protected are your files stored on your devices?
• If your current server failed or had an outage – how quickly could you resolve that problem?
• If your laptop or PC broke how much time would it take to recover your files and get back to work?
• Is your data or connection encrypted?
• Do you really know if your employees are working from home, what is the cost to your business if they arent?
• If someone left your company how would you ensure they didn’t have access to your system and files?
• What if your trusted USB stick loaded with company data was lost or corrupted?
• Do you know what level of security and antivirus protection are applied to your systems?
Safety of using a remote desktop
Using a remote desktop can near eliminate the risks outlined above, and provides plenty of benefits:
By using a remote desktop you have access to the server from any PC, laptop or mobile device at any time. This means if you forget that USB stick or printed document, you can easily access it from a borrowed device when connected to the internet. If there is a snow day, or an employee can’t get to work, you have the ability for them to work safely from home which means your business doesn’t loose out on a days work.
If, in the worst case scenario, your laptop was stolen, you can quickly change passwords of your remote desktop, preventing anyone from accessing your files. Gone are the days of using a USB stick, reducing panic if lost or stolen.
Data stored on remote servers will be protected in a number of ways. Datacentres where the remote servers are stored will have high security and entry checks, so only authorised people can access your servers. Data and connections will have levels of encryption securing your data against hackers.
In most cases data will be backed up to a series of other servers, so in the case one fails, your data will switch to the backup server. If for example you have a fire or break in at your office and your server was damaged or stolen, you risk losing important files and data. Utilising the cloud with off-site servers allows you to carry on working from any location knowing your data is safe.
Choosing to use remote desktop, as mentioned, is a big decision. We advise every business to assess the risks of not using a remote server and what impact those risks will have on your business. Can you afford to keep running your server and infrastructure from your office?